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Job Purpose: Highly visible position responsible for the accurate and timely calculations and payment of monthly commissions to facility customers in accordance with contractual requirements with correctional facilities. Responsibilities include supervising staff, reviewing work performed by staff, resolving issues through collaboration with other departments, streamlining department processes, and participating in Controller Department and Company initiatives that impact the department
Essential Duties:
Manage and facilitate day to day operations of calculating complex multifaceted facility commissions based on contractual terms
Supervise team members, arrange work, assign, and delegate tasks in a manner to ensure contractual commitments are processed in accordance with Corporate initiatives
Perform monthly review of new contracts/amendments to ensure rates, product billing, commission deductions, payouts, and intercompany billing are properly interpreted and implemented within accounting systems
Participate in development, system testing, and launch of new commissionable products and the potential impacts to commission processing
Work with 3rd-party facility management partners and vendors to provide multi-level reporting and payments timely and accurately
Analyze monthly commissions expense and accruals to ensure completeness and accuracy in accordance with GAAP. Review and approve journal entries and account reconciliations related to month-end close. Prepare various analyses as assigned.
Analyze and review commission payout calculations pre and post payment, monthly deductions and Calc logs to identify issues requiring research and resolution
Research and collaborate with business partners, customers, and internal stakeholders to respond to inquiries effectively and accurately. Must be able to provide root cause analysis and provide solutions timely
Routinely audit rates in the Commission system and Great Plains to ensure accuracy. Audit other financial terms to ensure they are updated and in agreement with contractual terms as noted in Sales Force
Communicate and coordinate with Leadership, Sales, Collections, and fulfillment teams in relation to commission deduction payment plans, customer implementation support, and collection issues.
Identify and implement cross-functional process improvements associated with the commissions process and sales/receivables cycles
Manage facility customer invoicing requirements per contractual arrangements and related cash application
Manage the IBIS automated billing process to identify and process invoices and deductions
Respond to internal and external audit and data requests• Respond to internal and external audit and data requests
Knowledge, Skills, and Abilities:
This position requires a thorough understanding of the Company’s revenue streams, systems and cross functional processes in order to identify and resolve issues
Ability to work closely with other departments to identify and research these issues in a timely manner
Ability to account for the variances caused by system issues in time to meet the closing schedule and contractual deadlines for commission payments.
Possess a strong commitment to detail and accuracy, be customer-focused and able to work with both external and internal customers and the Leadership team to ensure they are receiving the highest level of service.
Self-sufficient, highly motivated
Analytical and reconciliation skills
Ability to multitask and manage many projects
Great interpersonal and communication skills
Customer-focused with excellent customer services skills
Ability to understand and manage automated systematic processing solutions
Strong problem resolution skills
Minimum Qualifications:
High Schooldiploma or GED
8-10 years of business experience to include:
3+ years supervisory experience
3+ years’ experience in complex commission calculations or other relevant experience
Accounting and analysis experience, including general ledger and reconciliation experience
Knowledge of general ledger, accounts payable and accounts receivable systems and processes
Intermediate to advanced proficiency in Excel
Experience identifying and implementing cross-functional process improvements
Experience manipulating and managing large data files
SOX compliance experience
Preferred Qualifications:
Bachelor’s degree in Accounting, Accounting Information Systems or related degree
Experience with Microsoft Dynamics Great Plains
Experience with doclink or another document management system
Telecommunications experience
Physical Requirements:
While performing the duties of this job, the employee is regularly required to: stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and a variety of office equipment.
Occasionally may need to reach, stoop, or kneel.
Salary and Benefits:
At Aventiv, our salary and benefits are designed to fit you as a whole person. We offer a salary range based on experience and qualifications to ensure your unique contributions are met with our most competitive offer.
$95,846.00 - $109,264.00 per year
Eligible for $255 to purchase company equipment (keyboard, monitor, headset, etc.
Health Insurance
401(k)
Disability
Life Insurance
Paid TimeOff
Voluntary Benefits
Aventiv PrivacyPolicy:
Equal EmploymentPolicy:
Aventiv is proud to be an equal opportunity employer. All decisions regarding recruiting, hiring, promotion, assignment, training, termination and other terms and conditions of employment will be made without regard to race, color, national origin, biological sex, sexual orientation, gender identity, gender expression, gender presentation, religion, age, pregnancy, disability, work-related injury, veteran status, genetic information, marital status, or any other factor that the law protects from employment discrimination. We do not discriminate based on genetic information in accordance with the Genetic Information Nondiscrimination Act.
Originally posted on Himalayas