RSS is seeking for an experienced Executive Assistant to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.
About us
RSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value to our clients. Our focus extends beyond excellence in products and services; we prioritize fostering employee satisfaction, cultivating trust, and perpetually innovating to elevate the overall experience for our stakeholders.
Why choose us?
Day shift
HMO Coverage from Day 1: Includes one FREE dependent.
FREE unlimited coffee
Weekends off
Competitive renumeration
Employee referral incentive program
13th month salary
Government contributions Social Security System, PhilHealth, Pag-Ibig, TIN
Opportunities for promotions within RSS
Paid training and development
Transportation service provided
Inclusive, supportive and fun company culture.
Position Summary:
We are looking for a proactive Executive Assistant to support daily operations and ensure smooth coordination across the business. This role involves administrative support, scheduling, customer communication, and light assistance with social media and sales tasks. The ideal candidate will be organised, detail-oriented, and confident in managing multiple priorities.
Key Responsibilities:
Administrative & Operations Support
Manage calendars, including bookings, buffers, and contractor coordination
Send updates regarding reschedules or changes to appointments
Assist with invoicing and payment follow-ups
Support the use of job tracking and quoting software
Customer Communication
Send client emails at the start and completion of projects
Request and log client feedback and testimonials
Maintain a simple FAQ for consistent responses
Respond promptly and professionally to customer enquiries
Social Media & Marketing Support
Organise project photos, draft captions, and schedule posts
Monitor comments and messages, escalating when necessary
Track basic ad performance when campaigns are active
Sales & Lead Support
Maintain response templates for incoming enquiries
Keep lead trackers or CRM systems up to date
Report weekly on leads, quotes, and conversions
Set up automated replies for after-hours enquiries
Requirements:
Previous experience in an administrative, coordinator, or executive assistant role
Strong written and verbal communication skills in English
Excellent organisational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Proactive and solution-focused approach
Comfortable using CRM systems, scheduling tools, and business software
Tech-savvy and quick to learn new platforms
Able to work independently with minimal supervision
Available to work during AEST business hours
Originally posted on Himalayas